Funding for Student Section and Sections in District B

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GOAL:

• Make efficient use of limited funds.
• To ensure students and other ASME volunteers know in advance the level of funding available to them prior to travel for planning their trips.

 

Please note that double-dipping for funding is not allowed. 

A student name can be used to claim either SLS or SPDC funding, but not both.

 

STUDENT SECTION FUNDING:
• Travel contributions for student section delegation travel will be paid to the Student Section for distribution
• It is intended that this mileage allowance, while not a full subsidy, will help to defray a portion of the expenses.
• One car allowed for eligible student sections having dues-paid student members in attendance. Mileage will be paid at a rate of $0.375/mile. Minimum $20. Maximum $375.
• No allowance is given for hotel or registration fees to students
• No action is required by the Student Section to receive funds. Allowance amounts will be determined by ASME.
• Funds will be distributed to Student Sections after the conference.

• No other funding is available for students.

 

SLS ATTENDANCE FUNDING:
SLS attendees will be funded separately from the SPDC attendees, according to the ASME rules set in the following web site:
http://events.asme.org/SLS/SLS_Funding_Student_Sections.cfm

Note:  Schools in Canada, and the U.S. where travel by car is prohibitive, ASME will consider reimbursing for airfare for a maximum of two students to attend the SPDC.  Please submit Air Fare Approval Request Form not later than 30 days prior to the SPDC.

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STUDENT SECTION ADVISOR FUNDING:
• Must be Dues Paid Member of ASME to be eligible for reimbursement.
• It is expected that if your employer will support or partially support you, then you only submit a reimbursement request to ASME for expenses not covered by your company.
• REIMBURSEMENT LIMITATION ... MAXIMUM $375.00 TOTAL (Transportation and Out-of-Pocket Expenses)

• Transportation Expenses (Includes Auto, Taxi, Airfare/Train/Bus and Parking)
• Out of Pocket Expense (Includes Hotel, Registration Fees, Meals not included in conference registration)

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SENIOR SECTIONS AND DOB MEMBERS:
Travel expense contribution will be in accordance with ASME POLICY P-4.5, “TRAVEL EXPENSE CONTRIBUTION.”  Each section is eligible for a travel expense contribution for the mileage for one (1) vehicle to the conference and up to two nights at the Conference Hotel (at a rate of $ 109/night + Tax).  We encourage you to travel with other Section Leaders or SSA’s near your location to help us reduce costs.



ASME VOLUNTEER TRAVEL EXPENSE REPORT FORMS - NOT FOR USE BY STUDENTS:
​SSA Expense Forms
DOB Members and Judges Expense Forms



Should you have any questions about travel eligibility or reimbursement please contact Nael Barakat by email Barakatn1@asme.org or phone 616.331.6825.